I. GENERAL INFORMATION
1. Time and location
- Time:
- 13:30 – 17:00 on 28 th May, 2023
- 08:30 – 17:00 on 29 th May, 2023
- Location: International Convention Center, 11 Le Hong Phong Str., Ba Dinh, Hanoi
2. Exhibition booth/counter specifications (demo)
Specifications
Standard booth
- Booth size: 3m x 2m
- Backdrop size (provided by exhibitor): 3m x 2.5m
- Equipment: 01 desk, 02 chairs, 01 socket, 01 Tivi
|
Counter
- Booth size: 1,5m x 2m
- Backdrop size (provided by exhibitor): 1.5m x 2.5m
- Equipment: 01 desk, 02 chairs, 01 socket
|
(Can be adjusted depending on reality and will notify the exhibitor in advance)
3. Participation benefits
- Exhibitor logo appears in:
- Arranged a delegation of senior leaders to visit the booth (if any)
- Use Summit images and logo for PR and advertising on media channels
- Priority to introduce, connect, cooperate, and sign contracts right at the exhibition booth (if there are customers in need)
- 01 free online booth at Summit website https://dxsummit.vn/
- Posted 01 PR article introducing the product/solution on the website https://dxsummit.vn/; https://vinasa.org.vn/; https://danhbaict.vn/
4. Registration fee
| Physical booth/counter |
General fee |
Special fee* |
| Standard booth/raw space at Smart City Summit 2023 |
2.500 USD |
2.100 USD |
| Counter |
1.500 USD |
1.100 USD |
*Special fee applied for: VINASA members; companies won awards organized by VINASA in 2023: Top10ICT, Smart City Award; Sao Khue Awards 2024
5. General rules and regulations
- Registration deadline: 15% discount by 30/4/2024. Contact Organizer representative for preferential prices
- The Organizer is responsible for security and general safety. Exhibitors are responsible for security and safety within their booth throughout the duration of the exhibition
- Exhibitors need to comply with security and safety regulations at the exhibition location
- Exhibitors are responsible for compensation for damage to standard booth equipment provided by the Organizer
- The Organizer is not responsible for problems arising due to failure to comply with the above regulations
II. REGISTRATION INSTRUCTIONS
Step 1: Register for an exhibition booth/counter
Directly contact with the Organizer representative or at the Summit website https://dxsummit.vn/dang-ky-trien-lam/
Step 2: Payment
- Sign the contract
- Payment documents: contract, payment request letter, valid receipt
- Payment of participation fee:
- Payment term: after 05 working days from the date of signing the contract
- Payment methods
- By cash: at VINASA office, 11th floor, 11Flr, Cung Tri Thuc Bldg., 01 Ton That Thuyet Str, Hanoi, Vietnam
- By transfer:
Account name: Hiệp hội phần mềm và dịch vụ CNTT Việt Nam
Account number: 0491000048212 – At Vietcombank, Thang Long Branch
Step 3: Provide information, Exhibitors send back to the Organizer the following documents
- Exhibitors’ logo (high-quality image file)
- Exhibitors’ website (if any)
- Booth design file size 3m x 2.5m (for standard booth backdrop)
- Provide information about the representative on duty at the booth and participating in the conference (full name, title, phone number, email)
Deadline for sending information: no later than 20/5/2024
*** For Exhibitors with online booths, please send back the following information:
- Exhibitors logo (file .jpg, 500kb – 2Mb)
- Exhibitors introduction video on YouTube (maximum 05 minutes) to upload on websites
- Link to download the Exhibitors profile for BTC to add online store (for view/share format)
- Online booth representative information (full name, phone number, email (account) to create Quickom)
- Set up a Quickom CONTACT Center account (quickom.com/downloads) to receive Video conference
- Note: the email to register for a Quickom account must be the email of the staff on duty at the booth, to respond and interact with customers
Step 4: Receive booths and participate in exhibitions
- Staging and decoration: 14:00 on 27th May, 2024
- Exhibition: 13:30 – 17:00 on 28 th May, 2024 and 08:30 – 17:00 on 29 th May, 2024
